Meeting Room Booking
Meeting room booking software, built for hospitality
Let clients book your meeting rooms and event spaces online, then optionally capture catering, pre-orders, dietaries, deposits and delegate numbers, add any AV equipment required, and pick from templated seating plans, all in the same branded flow. One platform, from enquiry to invoice.
Most venues still juggle meeting and conference room bookings across email, a diary and a spreadsheet. Creventa brings the whole thing online: real-time room availability, day-delegate and 24-hour rate packages, catering pre-orders and automatic function sheets, all under your own brand.
What it does
Live room availability
Show bookable meeting rooms and event spaces with real-time availability, capacities and layouts (boardroom, theatre, cabaret, U-shape).
Delegate packages
Sell day-delegate rates, 24-hour packages and add-ons, with deposits and payments taken through Stripe, Adyen, PlanetPay or FreedomPay.
Catering pre-orders
Collect lunch, refreshment and dinner choices plus every dietary and allergen, flowing straight into the kitchen reports.
Automatic function sheets
Generate BEOs, catering run sheets, delegate lists and room set-up notes at one click, with no re-keying.
Your brand, start to finish
White-label booking pages and emails. The look and feel for both organisers and delegates is fully customisable, as are the reports your team works from.
Connected to your PMS
Works alongside Opera Cloud, Delphi, SevenRooms, OpenTable, Airship, Tripleseat, Triple Jump, HubSpot, Salesforce and Thynk, so meeting bookings sit beside the rest of your event business.
Optional add-ons and upsells
Offer optional extras in the booking flow, including catering, refreshments and equipment such as AV, screens and flip charts, alongside predetermined, selectable room layouts, so clients build the room they need and you lift the value of every booking.
Capacity and lead times
Set the capacity of each space and a minimum booking lead time, so rooms are only booked within the notice your team needs to deliver them properly.
Why venues want this
Fewer enquiries lost to slow replies. Clients self-serve availability and book instantly instead of waiting on email.
Higher value per booking. Packages, upgrades and catering add-ons are presented in the flow, lifting average spend.
No double bookings. A single live diary across the whole team replaces the shared spreadsheet.
Compliance built in. Delegate dietaries and the 14 allergens are captured and surfaced to the kitchen automatically. See automatic allergen collection.
Part of one event platform
Meeting room booking sits inside the same Creventa platform your team already uses for pre-orders, seating, ticketing and payments. Explore the full feature set, see how it works for hotels, or read our guide to meeting room booking systems for hotels and venues.
See meeting room booking in action
Book a personalised demo and we will show you how your spaces, packages and catering would work in Creventa.